First draft of DUG letter

Here is the link to my first attempt at writing the letter as promised. Annette :-)

Dear DUG member.doc

Hi Annette Looks good, I have added somethings in but am not sure if this has now taken the letter off target? What do you think? Still needs some tighter focus over first 3 paras. I have repeated a bit here.

Just found that my document is saved here on laptop and not posted in my reply, anyone (Mark, Annette how do I do this so everyone can see my changes to Annette's first draft?

TonyD

There are a few minor formatting issues I would say, nothing to major. I would also ask them if there are any issues they would like to raise with us. i.e ask them to feedback to us any questions/problems with DAFNE or follow up meetings. Any interaction we can establish with the DUG will be benificial to both sides. I know that is just the first letter to them and we shouldn't necessarily be too ambitious, however encouraging questions would be a good thing I think.

Dear DUAG Members

1) Peter, Mark any progress your end(s)?

Tony

agree have some of this in the amended draft but need to be able to put it on like Annette's. Is this possible?

Mark, If we are going to post documents here, then we will need a means of making changes and uploading the newer version as Tony says. I guess there will be issues with controlling the amount of data stored on the server, as well as requiring more work from you. In the meantime I guess we email amended versions of the document?

Tony, Priority this weekend is the report on this week's Exec meeting. So will probably be next weekend before I get to my action from the DUAG meeting.

I have added a bit about asking questions as Mark suggested. What do you all think?

Peter, its a fair point but there are a couple of issues I need to work out before we can do this. Our web hosting for this site has a limited
amount of storage, I need to find a way to ensure that any uploading of documents could not overload the site. I'm sure people would not do this intentionally but they would not know when uploading what space is available. I therefore need to workout how to manage this. There is
also the issue that if we upload multiple revisions of the document then old posts refer to the old ones and they cannot remain on the server indefinately since we would definately run out of space that way. I am keen to provide a solution we just need to think it through properly. Therefore if we can email them to the list of now and I will let you know when I have an upload facility available.

tony, I have done a document, but its Brian and I that are supposed to be working on it and Brian is still on holiday. I think its only fair he gets chance to comment on it before I post it on here. I will do so as soon as Brian is back and has given his comments.

Mark/Peter - on the handling of documents have you considered using Google Docs (documents.google.com) - you can version files and protect them there and Google has slightly more hosting space than us ;)